Privacy

What we collect, and what we don't.

Most of this site can be read without telling us anything. This page says plainly what happens when you do give us something.

Version 2026-08-11

The short version.

Browsing, reading, and looking up a class needs no account.
We ask for personal details only where they do a job: registering you for a class, replying to your message, sending your receipt.
We do not sell your data, and we do not run advertising trackers.
You can have your data removed. Donation records are the one thing that stays, because a charity has to be able to show what it received.

What we collect, and when

Nothing on this page is collected in the background. Each item below comes from something you chose to do.

Creating an account. Your email address and a password, plus a record of accepting this policy.
Registering for a class or an event. Your name, email, and phone. For an event, anything you add in the notes, such as accessibility or dietary needs.
Registering a child for a children's class. The child's name, and a guardian's name and phone.
Donating. Your name, email, the amount, and any message you attach. Card details go straight to our payment processor and never reach our servers.
Sending us a message. Your name, email, what you wrote, and the IP address it came from, which is how we tell a person from a bot.
Subscribing to emails. Your email address, and which kinds of email you asked for.
Logging volunteer hours. The hours, the activity, and anything you note against them.

Accounts and age

You need to be 13 or older to hold an account, and we ask you to confirm that when you create one. Nothing important is behind an account: class listings, event listings, safety material, and the donation form all work without one.

Children younger than 13 do attend our classes. In that case an adult registers them from their own account, and what we hold is what that adult gave us. We do not create accounts for children, and we do not ask children for anything directly.

How long we keep things

One row per kind of data, what happens to it when an account is deleted, and why. This table is the actual rule: it is generated from the same definition the code follows, not written separately from it.

What	What happens to it	Why
Your account and this agreement Your email address, your name if you gave one, and the record of which version of this policy you accepted and when.	Deleted with your account	To sign you in, and to show what you agreed to.
Class registrations Name, email, phone, and whether you attended. For a children's class, the child's name and a guardian's name and phone, as supplied by the adult registering them.	Deleted with your account	To run the class and know who is coming.
Lesson progress For self-paced courses, which lesson you reached and when you finished it.	Deleted with your account	So you can pick a course back up where you left it.
Certificates The program, your name, and a code that anyone holding it can use to check the certificate is genuine. That public check page shows your name and a partly hidden email address.	Deleted with your account. A certificate already issued stops verifying at that point.	So a certificate can be checked by whoever you show it to.
Event RSVPs Name, email, phone, party size, and anything you wrote in the notes - accessibility or dietary needs, who you are bringing.	Deleted with your account	To plan the event and to reach you if it changes.
Messages you send us Your name, email, the message itself, and the IP address it came from.	Deleted with your account	So staff can reply, and so we can tell a person from a bot.
Volunteer log Hours you recorded, what you were doing, where, and any notes you added.	Deleted with your account	Your own record of time you gave, and ours of help received.
Email preferences Which emails you want: class reminders and waitlist alerts, and separately the newsletter and program updates.	Deleted with your account, here and in the mailing-list service below	So we send what you asked for and nothing else.
Donation records Amount, date, the name and email given at the time, and any message you added. Never card numbers - see below.	Kept indefinitely, with the link to your account removed. Deleting your account does not delete a donation record.	A gift to a 501(c)(3) is not something that can be unmade. We have to be able to show what we received and to stand behind the deduction you claimed, and federal rules require us to keep contribution records for at least five years. This is the one thing on this page that outlives an account.
Year-end giving summaries A yearly total of donations, volunteer hours, and teaching, with the name and email it was addressed to.	Kept indefinitely, on the same basis as donation records. The link that opens one without signing in stops working when your account goes.	It is a tax record for you and for us, and it is built from contributions we are required to keep.
Events you organised The name and contact email shown on the event's public page, if you ran one.	Emptied when your account is deleted	The event stays published - cancelling a community event because its organiser closed an account would help nobody. Your details come off it.
Instructor profile, if you taught for us The profile row stays because it is what historical classes are attached to, but your biography, credentials, and contact email are cleared and your name is replaced.	Emptied when your account is deleted	Past classes have to keep adding up. Your details do not.

We do not hold on to things indefinitely in case they turn out to be useful. When the reason for keeping something has passed, it goes.

Donation records outlive an account

This is the one place where deleting your account does not delete everything, and we would rather be plain about it than bury it in the table above. A gift to a 501(c)(3) is not something that can be unmade. EdQuest Incorporated has to be able to show what it received and to stand behind the tax deduction you claimed for it, and federal rules require us to keep contribution records for at least five years.

So the record stays indefinitely, with the link to your account removed. The same applies to the year-end summary built from it. There is no right to have a contribution to a charity erased, and we are not able to offer one.

Who else handles your data

We keep this list short on purpose. These are the only outside services that see personal data, and only for the job named.

Listmonk

The mailing list, which we run ourselves on our own server. It holds your email address, your name, and a few facts used to decide who gets which newsletter.

Unsubscribing removes you from the list. Deleting your account deletes you from it outright - if the mailing list cannot be reached at that moment, the removal is queued and retried until it succeeds.

EdQuest single sign-on

The login service for EdQuest sites, which we run ourselves. It holds your email address and password so that one account works across all of them.

It is how you sign in.

What we don't do

We do not sell or rent personal data to anybody.
We do not run advertising or cross-site tracking scripts.
We do not use your data to make automated decisions about you.
We do not email you marketing you did not ask for. Class reminders and waitlist alerts are part of the class you signed up for, and you can still turn them off.

Getting a copy, or getting rid of it

If you have an account, you can download everything we hold about you from your account page, at any time, without asking us. It arrives as a zip: your registrations, RSVPs, messages, volunteer hours, donation history, and your certificates.

You can also delete your account yourself, from the same page. It happens immediately, and the page tells you exactly what goes and what stays before you confirm anything.

Without an account, or if you would rather we did it, send us a message and we will.

When this policy changes

Every version of this page carries a version number, shown at the top, and your acceptance is recorded against the version you actually read. If we change what you agreed to in any way that matters, the version changes and we ask you to read it again the next time you sign in. We will not quietly rewrite it underneath you.

Getting in touch

EdQuest Incorporated is a 501(c)(3) non-profit organization. For anything on this page, contact us.